Purchase Orders, Tax-Exempt Orders & Formal Bids
More Prepared supports the purchasing requirements of schools, districts, government agencies, businesses, healthcare organizations, nonprofits, and other institutional customers.
We accept qualifying purchase orders, assist with tax-exempt purchasing, respond to formal bids and quote requests, and provide the documentation required for vendor onboarding and internal approval.
Purchase Orders
More Prepared accepts purchase orders from government agencies, schools and districts, and other approved organizations.
Purchase orders are subject to review and acceptance. Receipt of a purchase order does not constitute final order acceptance until More Prepared confirms pricing, product availability, delivery requirements, payment terms, and any applicable contract conditions.
What to Include on Your Purchase Order
Please include:
* Complete legal name of the purchasing organization
* Billing and delivery addresses
* Purchase-order number
* More Prepared quote number, if applicable
* Product names, SKUs, quantities, and agreed pricing
* Freight or delivery charges
* Requested delivery date
* Accounts-payable contact
* Receiving contact
* Contract number, when applicable
* Tax-exemption information, when applicable
* Any special delivery, invoicing, or documentation instructions
Orders involving freight, multiple locations, secured facilities, inside delivery, or scheduled appointments should reference the applicable More Prepared quote.
Payment Terms
Payment terms are reviewed based on the purchasing organization, order requirements, credit approval, and applicable contract terms.
Net terms are not automatically extended to every customer. Approved terms will be stated on the quote, order acknowledgement, invoice, or applicable contract.
If advance payment, a deposit, or payment before shipment is required, those terms will be provided before the order is accepted.
Tax-Exempt Orders
Organizations claiming a sales-tax exemption must provide valid documentation applicable to the purchasing entity, order, and delivery jurisdiction.
Please provide the exemption certificate before placing an online order or submitting the final purchase order whenever possible.
Include:
* Legal name of the exempt organization
* Billing address
* Account or contact email
* Valid exemption certificate
* Any state- or transaction-specific supporting documentation
Tax-exempt status is subject to review. Creating an account or submitting a purchase order does not automatically make an order tax exempt.
For assistance establishing tax-exempt status, contact our team before placing the order.
RFQs, RFPs, IFBs and Formal Bids
More Prepared responds to formal solicitations for emergency preparedness kits, food and water, first aid and medical products, response supplies, and custom-configured programs.
We support:
* Requests for quotation
* Requests for proposal
* Invitations for bid
* Cooperative and contract-based purchasing
* Product specification review
* Approved-equal and substitution requests
* Vendor questionnaires
* Compliance documents
* Multi-year and multi-site purchasing programs
Information to Include With a Solicitation
For the fastest and most accurate response, provide:
* Complete solicitation document
* Due date, time, and time zone
* Submission method and delivery instructions
* Product specifications
* Quantities
* Delivery locations and ZIP codes
* Required delivery dates
* Whether substitutions are permitted
* Contract terms and required certifications
* Freight, inside-delivery, lift-gate, appointment, or installation requirements
* Required forms, affidavits, references, or attachments
* Primary purchasing contact
Please allow sufficient time for product sourcing, freight calculations, document review, signatures, and internal approvals.
Vendor Setup and Procurement Documents
More Prepared can provide commonly requested vendor-onboarding and compliance information, including:
* W-9
* Certificate of Insurance
* SAM.gov registration and UEI
* Capabilities statement
* GSA and cooperative-purchasing information
* Small-business and woman-owned business certifications
* California state and local certifications
* References and past-performance information upon request
* Project-specific insurance documentation when available
Visit our Vendor Documents page for commonly requested downloads.
Shipping and Multi-Site Delivery
We support:
* Small-parcel shipments
* Palletized freight
* Lift-gate and inside-delivery services
* Scheduled delivery appointments
* White-glove delivery when available
* Delivery to secured or restricted facilities
* Coordinated deliveries to schools, departments, campuses, and multiple facilities
Provide all delivery locations and site requirements during the quote process so that freight and service charges can be calculated correctly.
How to Submit Your Request
Quotes, RFQs, RFPs and Bids
Email: quotes@moreprepared.com
Include the required response date, purchasing entity, products or specifications, quantities, delivery locations, and solicitation documents.
Purchase Orders
Email: orders@moreprepared.com
Include the approved More Prepared quote whenever one has been provided.
Questions
Call 888.733.7245 during normal business hours.
Frequently Asked Questions
Do you accept purchase orders?
Yes. Purchase orders are accepted from qualifying schools, government agencies, businesses, and institutional organizations, subject to review and order acceptance.
Does every purchase order receive Net 30 terms?
No. Payment terms depend on credit approval, contract requirements, order value, product customization, and other order-specific considerations.
How do we establish tax-exempt status?
Send a valid exemption certificate and the purchasing organization’s account information before placing the order. Tax-exempt status must be reviewed and approved.
Can More Prepared respond to a formal bid or RFP?
Yes. Send the complete solicitation and all requirements to quotes@moreprepared.com with sufficient time for review and preparation.
Can you complete our vendor-onboarding forms?
Yes. We regularly assist with vendor questionnaires, certifications, insurance requests, supplier forms, references, and related procurement documentation.
Can you quote delivery to multiple locations?
Yes. Provide the quantities, addresses, receiving contacts, delivery restrictions, and requested timeline for every location.
Ready to Request Pricing?
Submit your requirements and our team will prepare a quote based on your products, quantities, delivery locations, timeline, and purchasing requirements.
[quotes@moreprepared.com](mailto:quotes@moreprepared.com)
888.733.7245